Everything You Need On-Site
VanLog replaces the messy notebook in your dashboard with a lightning-fast, offline-capable mobile app.
- Jobs Pipeline & Live P&LMove jobs from Quoted to Active to Completed. See your real profit on every job in real time, including materials, labour, expenses, and mileage costs versus your quoted price.
- Materials & Budget LogLog parts as Needed, Ordered, or Received. Track actual spend against your job budget in real time with progress indicators, autocompleting past supplier details and costs.
- AI Receipt Scanner (Pro)Photograph any supplier receipt and VanLog automatically extracts items, quantities, costs, and supplier details using our secure cloud AI. One-click assignment to your job materials log.
- Smart Mileage Log (Pro)Log every journey and allocate mileage cost across multiple active jobs by percentage. Automatically calculates claimable value at your local tax authority approved rate.
- Van Stock TrackerManage bulk materials (cables, pipe, fittings) kept in your vehicle. Set minimum stock alert thresholds, track total asset value, and allocate stock items directly to job sheets.
- Client Enquiry Form LinkShare your unique booking page with clients on social media or your website. New job details and contact info flow directly to your dashboard, ready to quote.
- Supplier DirectoryManage account numbers, phone numbers, and addresses for your trade merchants. Review past material orders and total monthly spend per merchant in one directory.
- Professional PDF InvoicesGenerate polished, client-ready invoices on the fly with automatic VAT/GST/Sales Tax calculations based on your region and job details.
Built for Every Trade
VanLog is tailored for sole traders and self-employed contractors. Select your trade below to see how VanLog helps you track materials, log expenses, and claim maximum write-offs.
Available Worldwide
VanLog supports tradespeople in the United Kingdom, Australia, New Zealand, Ireland, Canada, and South Africa. The app automatically configures your local currency, tax rate, tax label, and approved mileage rate based on your country.
- 🇬🇧 GBP and 20% VAT for UK users
- 🇦🇺 AUD and 10% GST for Australian users
- 🇳🇿 NZD and 15% GST for New Zealand users
- 🇮🇪 EUR and 23% VAT for Irish users
- 🇨🇦 CAD with regional tax rates for Canadian users
- 🇿🇦 ZAR and 15% VAT for South African users
Simple, Transparent Pricing
Choose the plan that fits your business. Start with our 14-day free trial, no credit card required.
£7.49/month
Ideal for sole traders needing straightforward job pipelines, supplier directories, offline sync, and basic materials budget logs.
- ✓ Unlimited Active & Completed Jobs
- ✓ Offline Caching & Auto Cloud Sync
- ✓ Van Stock & Inventory Management
£14.99/month
For active contractors looking to automate administration and gain full business profit visibility.
- ★ AI Receipt Scanner & Auto-extract
- ✓ Smart Mileage logs with tax-approved rates
- ✓ Real-time P&L Job Profit reporting
Got Questions?
Have questions about billing, offline capabilities, or device compatibility? We've got you covered.
Does VanLog work offline in basements?
Yes, IndexedDB local caching stores all data offline.
How does the AI receipt scanner work?
Simply take a photo on your phone; line items extract in seconds.
Is my business data secure?
All database communication is fully encrypted and stored securely.
Read our guides & tutorials
Learn how to track mileage, calculate margins, and manage stock.
⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.