VANLOG
Now Available on iOS, Android, and Web

Job & Materials Tracking Built for Sole Traders

Track materials, log job expenses, calculate true profit, record mileage, scan receipts with AI, and generate professional invoices—all from your phone, on any building site.

Start 14-Day Free Trial Interactive Demo

Everything You Need On-Site

VanLog replaces the messy notebook in your dashboard with a lightning-fast, offline-capable mobile app.

  • Jobs Pipeline & Live P&LMove jobs from Quoted to Active to Completed. See your real profit on every job in real time, including materials, labour, expenses, and mileage costs versus your quoted price.
  • Materials TrackingLog every material as Needed, Ordered, or Received against each job. VanLog remembers past materials and autocompletes supplier and cost. Know exactly what has arrived and what is outstanding.
  • AI Receipt Scanner (Pro)Photograph any supplier receipt and VanLog automatically extracts items, quantities, costs, and supplier details using Google Gemini AI. One-click assignment to your job materials log.
  • Smart Mileage Log (Pro)Log every journey and allocate mileage cost across multiple active jobs by percentage. Automatically calculates claimable value at your local tax authority approved rate.
  • Live Budget TrackingSet a materials budget for each job and track actual spend in real time with color-coded circular progress indicators. Know instantly if you are approaching budget.
  • Professional PDF InvoicesGenerate polished, client-ready invoices on the fly with automatic VAT/GST/Sales Tax calculations based on your region and job details.

Built for Every Trade

VanLog is built for sole trader tradespeople and small trade businesses. Whether you are an electrician tracking cable, a plumber managing copper pipe, a builder coordinating subcontractors, a carpenter tracking timber, an HVAC technician logging parts, a painter managing paint stocks, or a groundworker logging drainage — VanLog works for your trade.

Supported trades include electricians, plumbers, HVAC engineers, heating engineers, carpenters, painters and decorators, plasterers, bricklayers, roofers, tilers, groundworkers, landscapers, glaziers, and general builders.

Available Worldwide

VanLog supports tradespeople in the United Kingdom, Australia, New Zealand, Ireland, and Canada. The app automatically configures your local currency, tax rate, tax label, and approved mileage rate based on your country.

  • 🇬🇧 GBP and 20% VAT for UK users
  • 🇦🇺 AUD and 10% GST for Australian users
  • 🇳🇿 NZD and 15% GST for New Zealand users
  • 🇮🇪 EUR and 23% VAT for Irish users
  • 🇨🇦 CAD with regional tax rates for Canadian users

How VanLog Works

  1. 1
    Create a JobEnter client name, address, and quoted price. Takes 30 seconds. Job moves to Active status.
  2. 2
    Log Materials As You GoFrom your phone on site, add every material you need. Mark items as Ordered or Received.
  3. 3
    Track Spend & ProfitSee live spend vs budget. When complete, see your true job profit including materials and mileage.

⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.