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Locksmith Edition

Job & Materials Tracking Built for Locksmiths

Stop losing track of Euro cylinders, multipoint lock mechanisms, and key blanks. Log hardware materials, track emergency callouts, scan supplier receipts with AI, and see your exact job profit instantly on site.

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Calculate Your Unclaimed Expenses

Locksmiths often miss major deductions on lock cylinders, key blanks, emergency mileage splits, key cutter maintenance, and wholesale runs. Check how much you can claim back.

Calculate Your Mileage Claims

Log mileage automatically in VanLog and claim write-offs at approved local tax rates.

Region:
Weekly Drive Distance150 miles
10 miles1000 miles
Estimated Tax Bracket20%
10% (Basic)50% (Higher)
Annual Claimable Expense Value£3,510
Real Estimated Tax Savings£702

Estimated cash saved based on writing off £0.45 per mile against your income.

Why Locksmiths Lose Margin on Site

Van stock management and high-frequency travel make locksmith costing complex. If you don't log your actual hardware usage on site, your margin slips away:

  • 1.
    Unbilled Hardware & Key BlanksStocking multiple Euro cylinder sizes or multipoint gearboxes on the van often leads to unrecorded usage. If you don't allocate the correct materials portion to the job, or fail to charge the client for the full locks replaced, you are absorbing the stock costs into your labor rate.
  • 2.
    High-Frequency Callout MileageLocksmiths drive frequently for emergency callouts at all hours of the day and night. Many contractors ignore these individual small mileage runs, letting hundreds of pounds in claimable HMRC or ATO mileage tax deductions slip through the cracks.
  • 3.
    Lost Merchant and Wholesaler ReceiptsPaper invoices from suppliers like Duffells, Aldridge, or local wholesalers get lost in the van or damaged. At tax time, your accountant can only write off what you have clear proof of. Lost receipts equal higher tax bills.

Features Purpose-Built for Locksmiths

AI Invoice Scanning

Take a quick photo of your security hardware, wholesaler, or merchant invoice. Our AI scans the invoice, extracts every item (cylinders, multipoint gearboxes, key blanks), and links them directly to your job budget.

Smart Hardware & Cylinder Library

Log cylinders, locks, padlocks, gearboxes, and security plates easily. VanLog autocompletes past items and remembers pricing, making on-site tracking take less than 15 seconds.

High-Frequency Mileage Logging

Record your runs to local callouts, emergency lockouts, or site surveys. VanLog automatically calculates your tax-deductible mileage value based on HMRC (45p/mile) or ATO (88c/km) approved rates.

Offline-Capable Interface

Works in apartment corridors, basements, and remote rural properties with zero cell reception. The app caches all hardware and mileage inputs locally and syncs automatically when you're back in range.

Frequently Asked Questions

Does the AI scanner support Duffells and Aldridge invoices?

Yes. Our AI receipt scanner recognizes layouts and invoice terminology from major security wholesalers and specialist hardware distributors like Duffells, Aldridge, and local lock merchants.

Can I track my key cutter maintenance and tool costs?

Yes. You can record key machine cutter blades, calibrations, lock picking tools, and liability insurance under the Job Expenses or Overhead tracker to make sure your tax returns reflect these business costs.

How does VanLog handle van stock calculations?

You can add boxes of lock cylinders or blanks to your job log and choose to allocate a percentage of the total cost to a specific job (e.g. 1 lock cylinder from a pack of 10), or log it fully to a job and let VanLog track the rest as van stock.

Ready to stop losing profit on your locksmith jobs?

Join self-employed locksmiths who use VanLog to track material costs, capture tax-deductible mileage, and manage their business efficiently.

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⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.