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Handyman Edition

Job & Materials Tracking Built for Handymen

Stop losing track of hardware runs, wall anchors, and trunking. Log materials, track jobs, scan merchant receipts with AI, and see your exact job profit instantly on site.

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Calculate Your Unclaimed Expenses

Handymen often miss major deductions on wall plugs, anchors, sealants, cables, and merchant trips. Check how much you can claim back.

Calculate Your Mileage Claims

Log mileage automatically in VanLog and claim write-offs at approved local tax rates.

Region:
Weekly Drive Distance150 miles
10 miles1000 miles
Estimated Tax Bracket20%
10% (Basic)50% (Higher)
Annual Claimable Expense Value£3,510
Real Estimated Tax Savings£702

Estimated cash saved based on writing off £0.45 per mile against your income.

Why Handymen Lose Margin on Site

Minor fixtures and quick materials make handyman costing complex. If you don't log your actual material usage on site, your margin slips away:

  • 1.
    Unbilled Minor fixtures & AnchorsBuying specialty wall anchors or trunking in bulk often results in leftover pieces. If you don't allocate the correct materials portion to the job, or fail to charge the client for the full packs ordered, you are absorbing the hardware costs into your labor rate.
  • 2.
    Frequent Merchant RunsPopping to Screwfix or Toolstation for a missing bracket size or anchor type mid-job is common. You lose an hour of labor, and you rarely log the fuel, mileage, and parts cost against the job, killing your profit margins.
  • 3.
    Lost Merchant and Wholesaler ReceiptsPaper invoices from Screwfix or Toolstation get lost in the van or damaged. At tax time, your accountant can only write off what you have clear proof of. Lost receipts equal higher tax bills.

Features Purpose-Built for Handymen

AI Invoice Scanning

Take a quick photo of your Screwfix, Toolstation, or Selco invoice. Our AI scans the invoice, extracts every item (anchors, trunking, brackets), and links them directly to your job budget.

Smart Materials & Hardware Library

Log anchors, wall plugs, hinges, and sealants easily. VanLog autocompletes past items and remembers pricing, making on-site tracking take less than 15 seconds.

Mileage Logging for Merchant Runs

Record your runs to local hardware merchants or site surveys. VanLog automatically calculates your tax-deductible mileage value based on HMRC (45p/mile) or ATO (88c/km) approved rates.

Offline-Capable Interface

Works on remote sites, garden locations, and new builds with zero cell reception. The app caches all materials and mileage inputs locally and syncs automatically when you're back in range.

Frequently Asked Questions

Does the AI scanner support Screwfix and Toolstation invoices?

Yes. Our AI receipt scanner recognizes layouts and invoice terminology from major national hardware centers and independent trade merchants like Screwfix, Toolstation, Selco, B&Q, and local merchants.

Can I track my tool purchase costs?

Yes. You can record drill bits, blade replacements, sanders, and safety equipment under the Job Expenses or Overhead tracker to make sure your tax returns reflect these business costs.

How does VanLog handle multi-pack fixings calculations?

You can add hardware multi-packs to your job log and choose to allocate a percentage of the total cost to a specific job (e.g. 20% of an anchor pack to mounting a heavy mirror), or log it fully to a job and let VanLog track the rest as van stock.

Ready to stop losing profit on your handyman jobs?

Join self-employed handymen who use VanLog to track material costs, capture tax-deductible mileage, and manage their business efficiently.

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⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.