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Electrician Edition

Job & Materials Tracking Built for Electricians

Stop losing track of cable runs, RCBOs, and unbilled wholesaler orders. Log materials, track jobs, scan invoices with AI, and see your exact job profit instantly on site.

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Calculate Your Unclaimed Expenses

Many electricians miss hundreds of pounds in tax deductions by losing track of cable drum remnants and emergency wholesaler runs. Check how much you can recover.

Calculate Your Mileage Claims

Log mileage automatically in VanLog and claim write-offs at approved local tax rates.

Region:
Weekly Drive Distance150 miles
10 miles1000 miles
Estimated Tax Bracket20%
10% (Basic)50% (Higher)
Annual Claimable Expense Value£3,510
Real Estimated Tax Savings£702

Estimated cash saved based on writing off £0.45 per mile against your income.

Why Electrical Contractors Lose Money on Site

Running a sole trader electrical business is demanding. Between routing cable, testing circuits, and coordinating with builders, paperwork gets pushed to the weekend. These three common mistakes eat away your profits:

  • 1.
    Unbilled Wholesaler Items & Cable RemnantsYou buy a 100m drum of 2.5mm Twin & Earth for a job, use 60m of it, and put the rest in the van. If you don't charge the customer for the correct portion, or fail to write down the spare accessories (sockets, grommets, glands) you used, you are paying for their materials out of your own pocket.
  • 2.
    Emergency Wholesaler RunsForgetting you don't have a specific type of RCBO in the van means driving to CEF, Yesss Electrical, or Screwfix mid-job. Not only do you lose an hour of labor, but you also rarely log the fuel, mileage, and parts cost against the job, killing your profit margins.
  • 3.
    Losing Track of Paper ReceiptsPaper receipts from wholesalers get faded, wet, or lost in the van. At tax time, your accountant can only claim what you have receipts for. Every lost receipt is cash directly lost to the taxman.

Features Purpose-Built for Electricians

AI Invoice Scanning

Take a quick photo of your CEF, Yesss Electrical, Screwfix, or Rexel invoice. Our AI scans the invoice, extracts every item (conductors, consumer units, terminals, boxes), and links them directly to your job budget.

Smart Cable & Accessory Allocations

Log copper cable usage, conduits, and small accessories easily. VanLog autocompletes past items and remembers wholesalers' pricing, making on-site tracking take less than 15 seconds.

Mileage Logging for Wholesaler Runs

Record your runs to local merchants or site surveys. VanLog automatically calculates your tax-deductible mileage value based on HMRC (45p/mile) or ATO (88c/km) approved rates.

Offline-Capable Interface

Works in plant rooms, cellars, and remote areas with zero cell reception. The app caches all materials and mileage inputs locally and syncs automatically when you're back in range.

Frequently Asked Questions

Does the AI scanner support CEF and Screwfix invoices?

Yes. Our AI receipt scanner recognizes layouts and invoice terminology from all major national distributors like CEF, Yesss Electrical, Screwfix, Toolstation, Edmundson, Rexel, and Denmans, as well as local independent merchants.

Can I track my NICEIC or NAPIT certification costs?

Yes. You can log professional registration fees, annual assessment costs, calibration charges, and public liability insurance under the Job Expenses or Overhead tracker to make sure your tax returns reflect these business costs.

How does VanLog handle cable drums and waste material?

You can add a full cable drum to your materials log and choose to allocate a percentage of the total cost to a specific job (e.g. 50% of a 100m 6.0mm Twin & Earth run to a cooker circuit), or log it fully to a job and let VanLog track the rest as van stock.

Ready to stop losing profit on your electrical jobs?

Join self-employed electricians who use VanLog to track material costs, capture tax-deductible mileage, and manage their business efficiently.

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⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.