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Gas Safe Engineer Edition

Job & Materials Tracking Built for Gas Engineers

Stop losing track of boilers, flue kits, and brass valves. Log materials, track jobs, scan merchant receipts with AI, and see your exact job profit instantly on site.

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Calculate Your Unclaimed Expenses

Gas engineers often miss major deductions on flue seals, chemical inhibitors, analyser calibrations, Gas Safe notification fees, and merchant runs. Check how much you can claim back.

Calculate Your Mileage Claims

Log mileage automatically in VanLog and claim write-offs at approved local tax rates.

Region:
Weekly Drive Distance150 miles
10 miles1000 miles
Estimated Tax Bracket20%
10% (Basic)50% (Higher)
Annual Claimable Expense Value£3,510
Real Estimated Tax Savings£702

Estimated cash saved based on writing off £0.45 per mile against your income.

Why Gas Safe Contractors Lose Margin on Site

Boiler packs and Gas Safe administration fees make heating engineering costing complex. If you don't log your actual material usage on site, your margin slips away:

  • 1.
    Unbilled Boiler Parts & Flue ComponentsBuying boilers or flue kits in bulk often results in unused couplings or flue seals. If you don't allocate the correct materials portion to the job, or fail to charge the client for the full packs ordered, you are absorbing the material costs into your labor rate.
  • 2.
    Gas Safe notification & Admin ExpensesGas Safe register notifications, annual registration fees, flue gas analyser calibration charges, and insurance add up to significant figures. Many gas engineers ignore these small purchases, letting hundreds of pounds in claimable expenses slip through the cracks.
  • 3.
    Lost Merchant and Wholesaler ReceiptsPaper invoices from Wolseley, City Plumbing, or Plumbase get lost in the van or damaged. At tax time, your accountant can only write off what you have clear proof of. Lost receipts equal higher tax bills.

Features Purpose-Built for Gas Engineers

AI Invoice Scanning

Take a quick photo of your Wolseley, City Plumbing, or Plumbase invoice. Our AI scans the invoice, extracts every item (boilers, flue kits, gas pipework), and links them directly to your job budget.

Smart Materials & Boiler Library

Log boilers, flue packs, smart controls, valves, and gas pipes easily. VanLog autocompletes past items and remembers pricing, making on-site tracking take less than 15 seconds.

Mileage Logging for Merchant Runs

Record your runs to local merchants or site surveys. VanLog automatically calculates your tax-deductible mileage value based on HMRC (45p/mile) or ATO (88c/km) approved rates.

Offline-Capable Interface

Works on remote utility areas, plant rooms, and new builds with zero cell reception. The app caches all materials and mileage inputs locally and syncs automatically when you're back in range.

Frequently Asked Questions

Does the AI scanner support Wolseley and City Plumbing invoices?

Yes. Our AI receipt scanner recognizes layouts and invoice terminology from major national heating merchants and trade counters like Wolseley, City Plumbing, Plumbase, Screwfix, and local merchants.

Can I track my analyser calibration costs?

Yes. You can record analyser calibration fees, Gas Safe registration renewals, and tool insurance under the Job Expenses or Overhead tracker to make sure your tax returns reflect these business costs.

How does VanLog handle copper gas pipe calculations?

You can add copper gas coils to your job log and choose to allocate a percentage of the total cost to a specific job, or log it fully to a job and let VanLog track the rest as van stock.

Ready to stop losing profit on your heating jobs?

Join self-employed gas safe engineers who use VanLog to track material costs, capture tax-deductible mileage, and manage their business efficiently.

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⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.