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Landscaper & Gardener Edition

Job & Materials Tracking Built for Landscapers

Stop losing track of aggregate deliveries, turf rolls, and machinery hires. Log materials, track jobs, scan merchant receipts with AI, and see your exact job profit instantly on site.

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Calculate Your Unclaimed Expenses

Landscapers often miss major deductions on soil, fuel, micro-digger rentals, skip fees, and nursery runs. Check how much you can claim back.

Calculate Your Mileage Claims

Log mileage automatically in VanLog and claim write-offs at approved local tax rates.

Region:
Weekly Drive Distance150 miles
10 miles1000 miles
Estimated Tax Bracket20%
10% (Basic)50% (Higher)
Annual Claimable Expense Value£3,510
Real Estimated Tax Savings£702

Estimated cash saved based on writing off £0.45 per mile against your income.

Why Landscaping Contractors Lose Margin on Site

Bulk deliveries and hire costs make landscaping costing complex. If you don't log your actual material usage on site, your margin slips away:

  • 1.
    Unbilled Bulk Materials & WasteBuying MOT Type 1, sub-base sand, or decorative aggregates in bulk often results in waste. If you don't allocate the correct materials portion to the job, or fail to charge the client for the full dump-bag ordered, you are absorbing the aggregate costs into your labor rate.
  • 2.
    Machinery & Skip Hire ExpensesMicro-diggers, turf cutters, wacker plates, and skip hire add up to significant figures. Many landscapers ignore these small purchases, letting hundreds of pounds in claimable expenses slip through the cracks.
  • 3.
    Lost Merchant and Wholesaler ReceiptsPaper invoices from nurseries, Travis Perkins, or Jewson get lost in the van or damaged. At tax time, your accountant can only write off what you have clear proof of. Lost receipts equal higher tax bills.

Features Purpose-Built for Landscapers

AI Invoice Scanning

Take a quick photo of your nurseries, builders merchants, or hire invoice. Our AI scans the invoice, extracts every item (aggregates, plants, machine rentals), and links them directly to your job budget.

Smart Materials & Aggregates Library

Log paving stones, turf rolls, sands, composts, and plants easily. VanLog autocompletes past items and remembers pricing, making on-site tracking take less than 15 seconds.

Mileage Logging for Nursery Runs

Record your runs to local nurseries, merchants, or site surveys. VanLog automatically calculates your tax-deductible mileage value based on HMRC (45p/mile) or ATO (88c/km) approved rates.

Offline-Capable Interface

Works on remote sites, garden locations, and new builds with zero cell reception. The app caches all materials and mileage inputs locally and syncs automatically when you're back in range.

Frequently Asked Questions

Does the AI scanner support nursery and timber merchant invoices?

Yes. Our AI receipt scanner recognizes layouts and invoice terminology from major nurseries, national builders merchants, and plant hire depots like Travis Perkins, Jewson, Selco, and local merchants.

Can I track my plant hire and machinery rentals?

Yes. You can record excavator rentals, wacker plates, turf cutters, and skip fees under the Job Expenses or Overhead tracker to make sure your tax returns reflect these business costs.

How does VanLog handle aggregate calculations?

You can add bulk dump bags to your job log and choose to allocate a percentage of the total cost to a specific job (e.g. 50% of a sand bag to a patio base), or log it fully to a job and let VanLog track the rest as van stock.

Ready to stop losing profit on your landscaping jobs?

Join self-employed landscapers who use VanLog to track material costs, capture tax-deductible mileage, and manage their business efficiently.

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⚠️ Important: VanLog is a record-keeping tool. Verify all calculations with your local tax authority and consult an accountant before submitting tax returns. You are solely responsible for your tax compliance.